Grants:Conference/mr

• General Support Fund
• Rapid Fund
• Conference Fund
• Hub Fund
• Research Fund

• Start
• Plan conference
• Resources
• Committee
• Upcoming conferences
• Review proposals
• Review reports
• Express interest

• Thematic events such as GLAM Bootcamp, WikiWomen's Camp and Wiki Loves Monuments International team strategy meeting
• National and regional conferences like WikiConference India, WikiConference North America and Regional affiliate meetings such as WikiArabia, CEE Meeting and Wiki Indaba
• Growth events which focus on new innovative ideas and events focusing on movement growth

Read more about each category here →

Primary and secondary contacts, agreement signatories, bank account signatories, and any individuals in roles that direct the implementation of grant activities, must:

• Follow the Universal Code of Conduct and Friendly Space Policies.
• Comply with all requirements and be in good standing for any current activities funded through the Wikimedia Foundation.
• Be in good standing in regard to ethical behavior within the community (e.g. social behavior, financial behavior, legal behavior, etc.), as determined through the due diligence process of the grant program.
• Have no recent or recurring violations:
  • Must not be blocked on any Wikimedia project, even if the proposed work is unrelated to that project.
  • Within the past year, must not have been blocked, banned, or flagged by Wikimedia Foundation staff or affiliates for violations of the Universal Code of Conduct, Friendly Space Policies, or other conduct issues.
  • Must not have been repeatedly blocked or flagged for the same issue on a Wikimedia project.
  • If prior issues or blocks have occurred, must demonstrate learning and understanding in regard to the cause for the issue, such that they are ready to serve as a role model for others as a grantee.
• Not appear on the United States Department of Treasury Specially Designated Nationals And Blocked Persons List (SDN).
• Be located in a a country that can legally receive funding for the described activities and expenses in accordance with the laws governing the sending and receiving of funds in the United States and their respective country.
• Not be Wikimedia Foundation staff members or contractors working more than part time (over 20 hours per week).
• Provide all information and documentation needed to receive the funding from the Wikimedia Foundation.

Youth Safety Policy must be in place for any activity that involves underage community members.

• If the proposal indicates direct contact with children or youth, it also outlines compliance with international and local laws for working with children and youth, and provides documentation of the local laws in the annex.
• The proposal demonstrates how they will ensure the safe engagement of young people in all of the project’s activities.
• The proposal demonstrates that any adults who will be working in close contact with young people have been properly vetted and trained.
• The proposal outlines an action protocol in the case that incidents occur relating to the physical and psychological safety of young people.

1. Open the community engagement survey template and make a copy. This is a master file, please do not edit but make a Copy.
2. Do not remove any questions. You are welcome to add more questions. You can also translate the survey.
3. Send the survey out to people of interest in your community. Set a deadline for survey responses and send out reminders.
4. You will add the results in the application form.

Partnerships & scholarships:

• Active and experienced editors and volunteers should be engaged in the group. These are also the best participants for travel scholarships.
• Conferences can be an expensive and ineffective way to do outreach.
• Consider offering partial scholarships. Or asking applicants how much funding they need to attend the event.

Location & Timing:

• Choose a central location for participants. This will keep travel costs lower and allow you to give more travel scholarships to those who need them.
• Keep conference and working group meetings to two or three days.
• Limit sightseeing trips to evenings, after the conference program has ended.

• Partnering with like-minded institutions with free or discounted spaces can be beneficial.
• If a venue does have a few, do offer reasons around why you've selected it. Is it low cost, located centrally?
• Limit merchandise to low-cost items like stickers.
• Keep printed banners and signs general enough for use at later events.

Travel & Meals:

• Scholarships can include round-trip travel, shared accommodations, conference registration, and visa fees.
• Funding for food should be limited to lunches during the conference. Coffee breaks and one group dinner can also be included.

Event Planning & Support: You may request for funding to pay for the following:

• Travel agent fees
• Administrative support, eg. processing visa application letters and reimbursements.
• Paid facilitators or trainers. Do discuss this with your program officer early in the application process.
• Planning costs, eg. meeting space and local transportation.
• Up to 10% unforeseen expenses can be included in the request.

Alternate sources of funding:

• In-kind donations can open doors to interesting partner organisations. These donations include goods and services rather than money, eg. free use of venues, reduced costs for meals or services.
• Get in touch with organisations who support your work in the region, they may be valuable partners.

• Ensure plans are on track, and provide updates grant program officers from the team.
• Tracks the budget and collects expense documentation.

The logistics team coordinates research and confirmation of event details.

• Including event venue, timelines, official documentation, contracts, with experience of negotiating vendors.

The conference program team coordinates the planning survey, proposal, and develops the program.

• Collects documentation of outcomes and action items from each session.

Communications team keeps the event page updated and coordinate community engagement.

Photos from funded events