ECCS Cloud Email (Google Workspace)

What is ECCS Cloud Email?

ECCS Cloud Email is a Cloud Email service that is available to all users with a UTokyo Account. It gives users access to Google Workspace for Education.

The Google tools and services that are available through ECCS Cloud Email include:

• Gmail:Email service using your Todai email address, xxx@g.ecc.u-tokyo.ac.jp
• Google Drive:File storage service
• Google Docs:Word processor
• Google Sheets:Spreadsheet program
• Google Forms:Survey administration software
• YouTube:Online video-sharing platform
• Google Meet:Video communication service

Please refer to the User’s Guide (currently available only in Japanese) in the ECCS website for a full list of available tools and services.

Once you create a ECCS Cloud Email account, you can change your sharing settings to limit file access to users of ECCS Cloud Email (limited access). This is a feature that is not available to regular Google accounts. To access files limited to users of ECCS Cloud Email, users will need to set up their ECCS Cloud Email account, even if they already have a Google account.

Initial Setup Procedures

• Task: Set your password and email address
  1. Please access ECCS User Menu.
  2. When asked to sign in, enter your UTokyo Account username (a 10-digit number) and password.
  3. Click "ECCS Cloud Email (password)" on the left, then open the password setting screen. This is the password only for ECCS Cloud Email.
  4. Click "ECCS Cloud Email (mail address)" on the left to open the email address setting page. You can use the auto-generated email address (based on your name) as listed in the "Current Email Address" field, or you can update it. If you wish to change it, enter the new email address in the "Email Address" field and click "SAVE". If no changes are to be made, please check the "Current email address" as displayed.
  • If this procedure does not work, please consult the support desk.
• Check: Sign in
  1. After setting your password and email address, it will take an hour for the new settings to take effect, so please wait until then.
  2. Go to the Google login page.
  3. Enter your email address (which you have confirmed or changed in the above procedure).
  4. Enter the password that you set in the above procedure.
  • If this procedure does not work, please consult the support desk.
• Check: Go to the test page (Google Spreadsheet) dedicated to ECCS Cloud Email.
  1. Access the ECCS Cloud Email test page (Google Spreadsheet).
  2. If you are not logged in, you will be asked to enter your email address and password. Enter your ECCS Cloud Email email address and password that you set up above.
  3. You should be able to see the contents of the page (spreadsheet).
  • Help for when this procedure does not work

    • (For computers or smartphones) If you get a screen that says "You need access" and displays something like "You are signed in as: example@gmail.com" at the bottom: This may happen when you have already logged in to Google with your other account. If you press the "You are signed in as: example@gmail.com" button at the bottom of the screen, "Choose an account to use with Google Drive'' screen will appear and you can switch accounts. If your ECCS cloud mail account does not appear, select "Sign in to another account" and log in to ECCS Сloud Уmail.
    • (For smartphones) If you get a screen that says "Request accessё": This may happen when you have already logged in to Google with your other account. Please follow the steps in "Log in on your phone" below, and then try accessing again.

    If this does not work, please contact the support desk.
• Optional task: Log in on your phone (for those who use Gmail or other Google apps)ё
  1. Open a Google App such as Gmail, and press the icon in the upper right corner (either your own icon, or a human symbol if you have not set one up).
  2. Tap "Add another account" to add your Google account.
  3. You will be prompted to enter your email address and password, so enter your ECCS Cloud Email email address and password that you set up above.
• Exercise: Use your email (you can use the email address "xxxx@g.ecc.u-tokyo.ac.jp" in Gmail)
  1. Access to Gmail.
  2. You will be asked to log in If you are yet to. Follow the same procedure as above.
  3. Try sending email to your other email address, or see if you receive an email sent from your other email address.
  • If this procedure does not work, please consult the support desk.

Useful Resources for Using Google Workspace for Education

More information will be posted shortly.

• General
  • Information on ECCS Cloud Email (ECCS News)
  • Google Help
• Gmail
  • Reading and Writing email using Gmail (HYPER WORKBOOK; Japanese Only)
• Google Drive
  • Using Google Drive (ECCS News)
  • Uploading recorded video file to Google Drive (Japanese only)
  • Use of Team Drives (Supplementary Service for ECCS Cloud Email) (ECCS News)
• Google Meet
  • Google Meet
• Google Group
  • How to Use the Google Group (ECCS News)
• Google Calendar
  • Using Google Calendar (ECCS News)