Grants:APG/Eligibility
- Summary of this Section
This section summarizes the eligibility criteria for the Annual Plan Grants (APG) process through the Funds Dissemination Committee (FDC).
An organization must meet these criteria to be confirmed as eligible to receive funds from the FDC in a given round:
- It has been formally acknowledged by the WMF Board of Trustees as a Wikimedia organization;
- It has a current signed agreement with the Wikimedia Foundation (WMF) (e.g., Chapter Agreement);
- It has a record of either:
- Successfully completing two grants from WMF; OR
- Successfully completing one grant from WMF and participating in one fundraising campaign as a payment-processor; OR
- Participating in two fundraising campaigns as a payment processor;
- It has submitted a Letter of intent to seek an allocation from the FDC in the current round;
- It is complying with any contractual obligations agreed with the Wikimedia Foundation, such as those in Chapter Agreements, Fundraising Agreements, Grant Agreements, or other formal agreements; and
- It is complying with all relevant US and local laws.
After an organization submits a Letter of Intent (LOI) to submit a proposal to the FDC in the current round, WMF will publish an initial assessment of eligibility by 15 July (Round 1) and 15 January (Round 2) to give organizations time to address any eligibility gaps before final eligibility is confirmed by 15 September (Round 1) and 15 March (Round 2). Organizations not eligible may still be eligible to receive funding from another WMF grants program, such as the Project and Event Grants (PEG) program.
Requirements for eligibility
[edit ]The Funds Dissemination Committee (FDC) can only consider proposals from organizations that meet these eligibility criteria. In some cases, an exception may be made when an organization is actively working toward meetings these requirements as part of a plan with WMF. To count toward meetings these eligibility requirements, grants from WMF must be completed before initial eligibility status is announced for each round. Completion of a grant includes the submission and acceptance of a final grant report and the return of any remaining funds before the date final eligibility for that round is confirmed. Eligible organizations must continue to meet eligibility requirements throughout the duration of the entire Annual Plan Grants (APG) process, even after eligibility is confirmed, in order to continue to be considered eligible or receive funding.
An organization must meet these criteria to be confirmed as eligible to receive funds from the FDC in a given round:
- It has been formally acknowledged by the WMF Board of Trustees as a Wikimedia organization;
- It has a current signed agreement with the Wikimedia Foundation (WMF) (e.g., Chapter Agreement);
- It has a record of either:
- Successfully completing two grants from WMF; OR
- Successfully completing one grant from WMF and participating in one fundraising campaign as a payment-processor; OR
- Participating in two fundraising campaigns as a payment processor;
- It has submitted a Letter of intent to seek an allocation from the FDC in the current round;
- It is complying with any contractual obligations agreed with the Wikimedia Foundation, such as those in Chapter Agreements, Fundraising Agreements, Grant Agreements, or other formal agreements; and
- It is complying with all relevant US and local laws.
How eligibility works
[edit ]- Submit Letter of Intent. Submit a Letter of Intent (LOI) for your organization before the deadline for the round in which your organization will apply for funding. WMF will evaluate eligibility only for organizations that submit an LOI.
- Review checklist and gaps. About ten weeks before the proposal submission deadline (generally 15 July for Round 1 and 15 January for Round 2), WMF will publish a detailed checklist explaining the eligibility status of each organization that submitted an LOI for the current round. This gives organizations about two months to work on filling any gaps that may be listed in the checklist. It's important to also follow any instructions sent to you by WMF carefully at this time.
- Eligibility is confirmed. About two weeks before the proposal due date (generally 15 September for Round 1 and 15 March for Round 2), eligibility will be confirmed. At this time, all organizations that submitted LOIs will know whether or not they are eligible to apply in the current round.
- Maintain eligibility. Your organization must remain eligible throughout the duration of the Annual Plan Grants process. Make sure you monitor any potential eligibility gaps highlighted in the table and respond to requests from WMF.
The Annual Plan Grants (APG) process only offers general funding
[edit ]An organization may only request general funding through the Annual Plan Grants (APG) process through the Funds Dissemination Committee (FDC). Project-specific funding is available through the Project and Event Grants (PEG) program. Please read the information in this section to understand how to request general funding through the Annual Plan Grants (APG) process.
Definition of general funding
[edit ]Annual Plan Grants (APGs) provide general funding to support an organization's Annual Plan for a 12-month funding period, including program expenses, operational expenses, and staff expenses:
- Expenses specific to an organization's program activity;
- An organization's ongoing operational expenses (such as office expenses, administration, fundraising, governance, legal, etc.); and
- Staff expenses (including temporary, permanent, part-time, and full-time staff for programs or operations).
Please include your entire budget and plan in your APG request: Since the Annual Plan Grants (APG) process provides general funding, the FDC considers an organization's entire Annual Plan when reviewing each Annual Plan Grant (APG) proposal. Please include the your organization's entire budget for the 12-month period your organization is requesting funding for and include information about all of your organization's programs and activities, even if some of those programs and activities are funded from another sources. The FDC needs this information to review your Annual Plan Grant (APG) proposal. If your organization receives general funding, you may decide to spend it on your programs, your operations, or on staff.
If you receive APG funding, PEG funding will not be available during the same time period: Any organization receiving general funding through the Annual Plan Grants (APG) process, will not be eligible to receive funding from the Project and Event Grants (PEG) Program during the term of its Annual Plan Grant (APG), except in special cases (for example, funding for political and legislative activities that may only be requested through the Project and Event Grants (PEG) Program). This means that an organization should plan to request the entire amount of funding it will need from WMF during a 12-month period through their Annual Plan Grant (APG) proposal.
Differences between the Annual Plan Grants (APG) Program (FDC process) and the Project and Event Grants (PEG) Program
[edit ]- Expenses specific to an organization's program activity;
- An organization's ongoing operational expenses (such as office expenses, administration, fundraising, governance, legal, etc.); and
- Staff expenses (including temporary, permanent, part-time, and full-time staff for programs or operations).
- Detailed project-related expenses specified by line item;
- In some cases, an organization's operational expenses that do not involve long-term commitments (for example, a temporary or shared office space, administration, fundraising, governance, legal, etc.); and
- Part-time (less than 50% time allocated) or temporary (terms fewer than 6 months) staff positions to support a project or an organization's programs or operations for a limited period of time.
Funds for political or legislative activities
[edit ]Funds for political or legislative activities may not be requested through the Annual Plan Grants (APG) process, and organizations are asked to verify that no APG funds will be used for these activities; however, if an organization does need funds for these activities, they may be available through the Project and Event Grants (PEG) program. While organizations receiving Annual Plan Grants (APGs) are generally not able to receive any Project and Event Grants (PEGs) during the terms of their Annual Plan Grants (APGs), an exception can be made in the case of Project and Event Grants (PEGs) for political and legislative activities when these are permitted under US law and IRS regulations.
The term "political and legislative activities" includes any of the following:
- Activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates)
- Voter registration activities
- Meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues
- Any other activities seeking government intervention or policy implementation (like "lobbying"), whether directed toward the government or the community or public at large.
A summary of some permissible and impermissible political and legislative activities may be found here.
Apply now
[edit ]Please visit the FDC portal to create your proposal hubpage for an upcoming round of the FDC process, and contact FDCsupport(_AT_)wikimedia.org if you have any questions about the application process. Once your organization's hubpage has been created and your organization has submitted a Letter of Intent (LOI) by the deadline for the round in which you are applying, assessment of your organization's eligibility will begin.
Eligibility documents for each round:
[edit ]- APG/Eligibility/2012-2013 round1
- APG/Eligibility/2012-2013 round1/Checklist
- APG/Eligibility/2012-2013 round1/Status
- APG/Eligibility/2012-2013 round2
- APG/Eligibility/2012-2013 round2/Checklist
- APG/Eligibility/2012-2013 round2/Status
- APG/Eligibility/2013-2014 round1
- APG/Eligibility/2013-2014 round1/Checklist
- APG/Eligibility/2013-2014 round1/Status
- APG/Eligibility/2013-2014 round2
- APG/Eligibility/2014-2015 round1
- APG/Eligibility/2014-2015 round2
- APG/Eligibility/2015-2016 round1
- APG/Eligibility/2015-2016 round2
- APG/Eligibility/2016-2017 round 1
- APG/Eligibility/2016-2017 round 2
- APG/Eligibility/2017-2018 round 1
- APG/Eligibility/2017-2018 round 2
- APG/Eligibility/2018-2019 round 1