Resources

Clerkship Onboarding Implementation Guide

Clerkship Onboarding Resources

Integrate these free online resources into your preclerkship curriculum

Join departments, specialties, and health professions across the country in standardizing the onboarding of students and reducing administrative burdens for community preceptors.

Goals:

  • Ease the administrative burden on community faculty (preceptors) at ambulatory clinical sites by standardizing documentation
  • Help preceptors integrate students more easily into the practice
  • Increase student value to practices
  • Aid teaching programs in administering clinical clerkship (rotation) experiences

Your students can:

  • Get practical tips on "How to Be Awesome in an Ambulatory Clinical Rotation"
  • Complete online modules on:
    • "High Quality Clinical Notes"
    • "How to Perform Medication Reconciliation"
    • "Motivational Interviewing: a Structured Approach to Behavior Change"
  • Fill out a student passport that provides preceptors with basic information about the student's training and objectives for the current rotation. Clerkship coordinators submit the passport, along with a Readiness for Clinical Work letter, to clerkship sites to streamline the onboarding process and ensure that students are ready to learn and contribute when they begin their clerkship.

These resources were created by theTactic 3 Teamof thePreceptor Expansion Initiativewith funding by the Society of Teachers of Family Medicine, the American Board of Family Medicine Foundation, and the Physician Assistant Education Association.

Questions?

Contact Brian Hischier at bhischier@stfm.org or 913.800.5198.

Contact Us

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Leawood, KS 66211

(800) 274-7928

stfmoffice@stfm.org

Due Dates

October 20, 2025: Apply for Family Medicine Residency Curriculum Resource (RCR) Senior Editor

October 21, 2025: Apply to Serve on STFM Foundation Board of Trustees

October 24, 2025: Apply to Join STFM 60th Anniversary Celebration Task Force

October 28, 2025: Apply for the STFM Foundation Faculty for Tomorrow Resident Scholarship

November 1, 2025: Apply for Behavioral Science/Family Systems Educator Fellowship

November 8, 2025: Nominations for the following awards: Curtis G. Hames Research Award and STFM Research Paper of the Year Award

November 14, 2025: Apply for Emerging Leaders Fellowship

November 17, 2025: Apply for Faculty Development Delivered Chair

December 1, 2025: Apply for Deputy Editor for DEIA of Family Medicine Journal

January 15, 2026: Family Medicine Call for Papers: Theme Issue on Point-of-Care Ultrasound (POCUS) in Family Medicine Education

March 1, 2026: Family Medicine Call for Papers: Theme Issue on Scope of Practice in Family Medicine

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AI Chatbot Tips

Tips for Using STFM's AI Assistant

STFM's AI Assistant is designed to help you find information and answers about Family Medicine education. While it's a powerful tool, getting the best results depends on how you phrase your questions. Here's how to make the most of your interactions:

1. Avoid Ambiguous Language

Be Clear and Specific: Use precise terms and avoid vague words like "it" or "that" without clear references.

Example:

Instead of: "Can you help me with that?"
Try: "Can you help me update our Family Medicine clerkship curriculum?"
Why this is important: Ambiguous language can confuse the AI, leading to irrelevant or unclear responses. Clear references help the chatbot understand exactly what you're asking.

2. Use Specific Terms

Identify the Subject Clearly: Clearly state the subject or area you need information about.

Example:

Instead of: "What resources does STFM provide?"
Try: "I'm a new program coordinator for a Family Medicine clerkship. What STFM resources are available to help me design or update clerkship curricula?"
Why this is better: Providing details about your role ("program coordinator") and your goal ("design or update clerkship curricula") gives the chatbot enough context to offer more targeted information.

3. Don't Assume the AI Knows Everything

Provide Necessary Details:The STFM AI Assistant has been trained on STFM's business and resources. The AI can only use the information you provide or that it has been trained on.

Example:

Instead of: "How can I improve my program?"
Try: "As a program coordinator for a Family Medicine clerkship, what resources does STFM provide to help me improve student engagement and learning outcomes?"
Why this is important: Including relevant details helps the AI understand your specific situation, leading to more accurate and useful responses.

4. Reset if You Change Topics

Clear Chat History When Switching Topics:

If you move to a completely new topic and the chatbot doesn't recognize the change, click the Clear Chat History button and restate your question.
Note: Clearing your chat history removes all previous context from the chatbot's memory.
Why this is important: Resetting ensures the AI does not carry over irrelevant information, which could lead to confusion or inaccurate answers.

5. Provide Enough Context

Include Background Information: The more context you provide, the better the chatbot can understand and respond to your question.

Example:

Instead of: "What are the best practices?"
Try: "In the context of Family Medicine education, what are the best practices for integrating clinical simulations into the curriculum?"
Why this is important: Specific goals, constraints, or preferences allow the AI to tailor its responses to your unique needs.

6. Ask One Question at a Time

Break Down Complex Queries: If you have multiple questions, ask them separately.

Example:

Instead of: "What are the requirements for faculty development, how do I register for conferences, and what grants are available?"
Try: Start with "What are the faculty development requirements for Family Medicine educators?" Then follow up with your other questions after receiving the response.
Why this is important: This approach ensures each question gets full attention and a complete answer.

Examples of Good vs. Bad Prompts

Bad Prompt

"What type of membership is best for me?"

Why it's bad: The AI Chat Assistant has no information about your background or needs.

Good Prompt

"I'm the chair of the Department of Family Medicine at a major university, and I plan to retire next year. I'd like to stay involved with Family Medicine education. What type of membership is best for me?"

Why it's good: The AI Chat Assistant knows your role, your future plans, and your interest in staying involved, enabling it to provide more relevant advice.

Double Check Important Information

While the AI Chat Assistant is a helpful tool, it can still produce inaccurate or incomplete responses. Always verify critical information with reliable sources or colleagues before taking action.

Technical Limitations

The Chat Assistant:

  • Cannot access external websites or open links
  • Cannot process or view images
  • Cannot make changes to STFM systems or process transactions
  • Cannot access real-time information (like your STFM Member Profile information)
STFM AI Assistant
Disclaimer: The STFM Assistant can make mistakes. Check important information.

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