MIC (hereinafter referred to as the "Ministry") has established a Privacy Policy to protect the privacy of users of the Radio Use Portal, Radio Use Online Application, and Geographic Information for the Radio Propagation Blockage Prevented Area websites (hereinafter collectively referred to as the "This Website").
1. Basic Approach
MIC collects information from Users of this Website to the extent necessary for the smooth operation of the Services provided on this Website. The gathered information will be handled appropriately within the scope of the purpose of use.
2. Scope of Information to be Collected
(1) In addition to information related to applications and reports, this Website collects information related to the User's internet domain name, IP address, browser type, terminal operating system type, other factors to browse this Website, and usage status (accessed location, URL, application information history). Cookies * are also used to improve convenience. Cookies are not used to collect information that can identify individual Users.
- Cookies collected by this Website serve to identify Users (the user's browser) by sending information such as the session ID from the web server to the User's browser. The Cookie used is valid only during the session. Cookies sent from this Website's server are deleted from this System's server as soon as the User logs out or the session times out. The information contained within these Cookies are the session ID of the user and this Website’s system ID. Session IDs alone cannot be used to identify individual users.
(2) When using the inquiry form to submit questions or comments, we ask that you register the category and content of your inquiry. We also request that you voluntarily register your name, address, telephone number, etc.
(3) Please kindly understand that the support desk automatically records the communication between the caller and operator.
(4) When using this Website, we request that applicants register their basic information such as corporate name, corporate name phonetic (in Katakana), name, name phonetic (in Katakana), postal code, address, and phone number to this Website.
(5) When necessary, we may ask you to enter your name, address, and contact information such as your phone number and email address when conducting surveys, etc.
3. Purpose of Use
(1) Information on applications and reports handled by this Website, as well as User attributes, will be used by MIC for the processing of relevant procedures. In addition, other information collected will be used as reference for the smooth operation of the Services provided by this Website.
(2) The phone number and email address that were provided by the user for 2(5) will be used to answer inquiries.
(3) Communications that were recorded for 2(3) are used to prevent failure to hear and mishearing by the operators, to accurately understand the content of the communication, and to take continuous measures to improve operator training as well as the quality of services provided by this Website.
(4) Opinions, requests, and survey responses that were gathered at 2(5) will be used as reference for the operation and planning of the services provided by this Website. For this reason, opinions and requests may be disclosed in a way that the specific individual who provided us with such information cannot be identified. Email addresses and phone numbers will also be used to answer inquiries and confirm intentions. Also note that these information may be shared with relevant public administrative institutions and other organizations, depending on the opinion stated.
4. Restrictions on Use and Provision
Except in the case where disclosure is requested in accordance with laws and ordinances, or in the case of illegal access, threats, or other unlawful acts or other exceptional reasons, MIC will not use the gathered information for any purpose other than those described in Section 3 "Purpose of Use", or provide them to any third party. However, statistically processed information on access to this Website, User attributes, and other related information may be made public.
5. Safety Measures
MIC will take necessary measures to prevent leakage, loss, or damage of the gathered information, and to otherwise manage the gathered information as appropriate.
6. Disclosure on personal information
(1) Communications recorded for 2(3) and basic information registered for 2(4) are regarded as "retained personal information" as defined in the Act on the Protection of Personal Information (Act No. 57 of 2003).
(2) For this reason, providers of information may request to disclose, amend, or suspend use of information that can be used to identify a specific individual, such as address and name, as well as basic information registered in order to use this Website.
7. Scope of Application
This Privacy Policy applies only to the this Website. The handling of information by relevant governmental institutions linked to or sent to by this Website is the responsibility of the respective organizations.
8. Others
MIC may revise this Privacy Policy. Should revisions be made to the Policy, the revised Policy will be announced without delay on this Website.
Supplementary Provisions
These Terms shall be effective from January 6, 2025 (the Radio Use Portal on 28, 2025).
Last updated on 28, 2025.