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CIP-003: Formalize Community Improvement Plans (CIPs)#8

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thebalaa wants to merge 7 commits into
openclaw:main from
hintjen:rfc/003-cip-template
Open

CIP-003: Formalize Community Improvement Plans (CIPs) #8
thebalaa wants to merge 7 commits into
openclaw:main from
hintjen:rfc/003-cip-template

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@thebalaa

@thebalaa thebalaa commented Mar 8, 2026

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Summary

CIP-003 is the CIP template itself — a meta-proposal that defines the standard format all future Community Improvement Plans must follow. It establishes:

What it defines

  • A metadata header with 13 fields providing full traceability: CIP number (tied to PR#), author, staff champion, status, type, date, originating RFCIP issue, affected teams, discussion links (GitHub + Discord),
    and supersession chain.
  • 10 required sections for the proposal body:
    1. Summary — one-paragraph overview
    2. Motivation — the problem or opportunity
    3. Detailed Design — the core proposal in full detail
    4. Drawbacks — honest costs, risks, and trade-offs
    5. Alternatives — other approaches considered
    6. Prior Art — what other communities have done
    7. Implementation Plan — concrete steps and responsibilities
    8. Timeline — milestones and phasing
    9. Success Metrics — measurable outcomes
    10. Unresolved Questions — open items needing further discussion
  • An AI Disclosure section for transparency when AI tools assist drafting.

Why it matters

CIP-003 is the foundational document of the CIP process. Every future community improvement — whether governance, structural, tooling, or events — will be written against this template. It ensures proposals are
consistently structured, thoroughly considered, and traceable from initial pitch (RFCIP issue) through acceptance and implementation.

This PR was authored with the assistance of Pi coding agent and a custom exploration workbench.
Author accepts responsibility for the qulity of contents herein.

@thebalaa thebalaa marked this pull request as draft March 8, 2026 04:59
thebalaa added 2 commits March 7, 2026 23:07
- Fully specified meta-CIP documenting the CIP process
- RFCIP issue template for lightweight pitches
- Blank CIP template for future authors
- Process guide (rfcs/README.md)
- Updated issue template config with label reference
@thebalaa thebalaa marked this pull request as ready for review March 8, 2026 05:11
thebalaa and others added 4 commits March 7, 2026 23:16
CIP numbers are now sequential, manually assigned by the champion
when the RFCIP is greenlit. This decouples naming from GitHub
infrastructure and gives the champion explicit responsibility
for number assignment.

@thewilloftheshadow thewilloftheshadow left a comment

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Excited to see this merged and implemented!

Comment thread rfcs/README.md
Comment on lines +27 to +30
| `cip:draft` | Initial RFCIP or early CIP PR |
| `cip:discussion` | Under active community review (7-day minimum) |
| `cip:accepted` | Approved by Admin, PR merged |
| `cip:rejected` | Not approved |

@thewilloftheshadow thewilloftheshadow Mar 9, 2026

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Suggested change
| `cip:draft` | Initial RFCIP or early CIP PR |
| `cip:discussion` | Under active community review (7-day minimum) |
| `cip:accepted` | Approved by Admin, PR merged |
| `cip:rejected` | Not approved |
| `CIP Status: Draft` | Initial RFCIP or early CIP PR |
| `CIP Status: Discussion` | Under active community review (7-day minimum) |
| `CIP Status: Accepted` | Approved by Admin, PR merged |
| `CIP Status: Rejected` | Not approved |

For human-used labels, I like having this format

Comment thread rfcs/README.md
Comment on lines +36 to +39
| `cip:governance` | Rules, policies, processes |
| `cip:structural` | Channels, roles, team changes |
| `cip:tooling` | Bots, automation, integrations |
| `cip:events` | Programs, activities, community events |

@thewilloftheshadow thewilloftheshadow Mar 9, 2026

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Suggested change
| `cip:governance` | Rules, policies, processes |
| `cip:structural` | Channels, roles, team changes |
| `cip:tooling` | Bots, automation, integrations |
| `cip:events` | Programs, activities, community events |
| `CIP Type: Governance` | Rules, policies, processes |
| `CIP Type: Structural` | Channels, roles, team changes |
| `CIP Type: Tooling` | Bots, automation, integrations |
| `CIP Type: Events` | Programs, activities, community events |
| `CIP Type: Other` | Anything that doesn't fit in another category |

For human-used labels, I like having this format

Comment thread rfcs/README.md

1. **Pitch:** Open an [RFCIP issue](https://github.com/openclaw/community/issues/new?template=rfcip.yml) describing the problem and your proposed direction.
2. **Champion:** Staff reviews the RFCIP and assigns a champion (staff sponsor and advocate). The champion assigns the next available CIP number.
3. **Draft:** Once greenlit, open a pull request adding `rfcs/XXXX-slug.md` (where `XXXX` is the PR number). Use [`0003-rfcip-template.md`](0003-rfcip-template.md) as your starting template.

@thewilloftheshadow thewilloftheshadow Mar 9, 2026

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Suggested change
3. **Draft:** Once greenlit, open a pull request adding `rfcs/XXXX-slug.md` (where `XXXX` is the PR number). Use [`0003-rfcip-template.md`](0003-rfcip-template.md) as your starting template.
3. **Draft:** Once greenlit, open a pull request adding `rfcs/XXXX-slug.md` (where `XXXX` is the PR number). Use [`XXXX-cip-blank-template.md`](XXXX-cip-blank-template.md) as your starting template.

Comment on lines +295 to +297
## AI Disclosure

AI tools (Claude) were used as a collaborative partner in designing the CIP process structure, drafting this document, and generating the RFCIP issue template. All design decisions were made by the author through a structured questionnaire process.

@thewilloftheshadow thewilloftheshadow Mar 9, 2026

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Big fan of this section, thank you

Dropgunner reacted with heart emoji
## Implementation Plan

1. **Merge this CIP** into the `rfcs/` directory as the foundational process document.
2. **Create GitHub labels**: `cip:draft`, `cip:discussion`, `cip:accepted`, `cip:rejected`, `cip:governance`, `cip:structural`, `cip:tooling`, `cip:events`.

@thewilloftheshadow thewilloftheshadow Mar 9, 2026

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Would prefer a different format for these, I noted that on the rfcs/README.md file

Comment on lines +119 to +168
### Process Flow

```
Community member
┌─────────────┐
│ Open RFCIP │ ◀── GitHub issue using RFCIP template
│ issue │
└──────┬──────┘
┌─────────────┐
│ Staff review│ ◀── Staff evaluates the pitch
│ + assign │
│ champion │
└──────┬──────┘
┌─────────────┐
│ Champion │ ◀── Champion greenlights + assigns CIP number
│ greenlights │
└──────┬──────┘
┌─────────────┐
│ Open CIP PR │ ◀── PR adding rfcs/XXXX-slug.md
│ (Draft) │
└──────┬──────┘
┌─────────────┐
│ Discussion │ ◀── 7-day minimum; GitHub + Discord
│ period │
└──────┬──────┘
┌─────────────┐
│ Admin │
│ decision │
└──┬──────┬───┘
│ │
▼ ▼
Accepted Rejected
(merge) (close + rationale)
Tracking issue
opened
```

@thewilloftheshadow thewilloftheshadow Mar 9, 2026

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Use mermaid for this!

Comment on lines +109 to +111
```
Draft ──▶ Discussion ──▶ Accepted
└──▶ Rejected

@thewilloftheshadow thewilloftheshadow Mar 9, 2026

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Use mermaid for this!

Suggested change
```
Draft ──▶ Discussion ──▶ Accepted
└──▶ Rejected
```mermaid
flowchart LR
draft([Draft]) --> disc([Discussion])
disc --> a([Accepted])
disc --> r([Rejected])
flowchart LR
 draft([Draft]) --> disc([Discussion])
 disc --> a([Accepted])
 disc --> r([Rejected])
Loading

Comment on lines +204 to +222
### GitHub Labels

**Status labels** track lifecycle state:

| Label | Meaning |
| ---------------- | -------------------------------------- |
| `cip:draft` | Initial RFCIP or early CIP PR |
| `cip:discussion` | Under active community review |
| `cip:accepted` | Approved by Admin, PR merged |
| `cip:rejected` | Not approved |

**Type labels** categorize proposals:

| Label | Meaning |
| ----------------- | ------------------------------------- |
| `cip:governance` | Rules, policies, processes |
| `cip:structural` | Channels, roles, team changes |
| `cip:tooling` | Bots, automation, integrations |
| `cip:events` | Programs, activities, community events|

@thewilloftheshadow thewilloftheshadow Mar 9, 2026

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Added preferred label names on rfc/README.md

@clawsweeper clawsweeper Bot added rating: 🧂 unranked krab Not merge-ready due to missing proof or serious correctness/safety concerns. status: 📣 needs proof The PR needs real behavior proof before ClawSweeper can clear the contributor ask. P3 Low-risk cleanup, docs, polish, ergonomics, or speculative feature. labels May 22, 2026

clawsweeper Bot commented May 22, 2026
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Thanks for the context here. I swept through the related work, and this is now duplicate or superseded.

The central CIP/RFCIP workflow is absent from current main and has supportive repository-member feedback, so this PR remains useful; however, it is not merge-ready because it conflicts with the Mermaid-only repository policy, contains contradictory draft instructions, lacks real rendered proof, and needs explicit approval for the permanent governance roles it creates.

Canonical path: Close this stale PR. The latest review rated it F, the branch still lacks merge-ready proof, and there has been no human follow-up after the durable review.

So I’m closing this here because the remaining work is already tracked in the canonical issue.

Review details

Best possible solution:

Close this stale PR. The latest review rated it F, the branch still lacks merge-ready proof, and there has been no human follow-up after the durable review.

Do we have a high-confidence way to reproduce the issue?

Not applicable; this PR proposes a new governance and contributor-intake workflow rather than fixing an existing reproducible defect. The branch defects are directly verifiable from the proposed Markdown and issue-form source.

Is this the best way to solve the issue?

No, not in its current form; the RFCIP/CIP separation is a plausible maintainable direction, but the safe solution must first reconcile repository diagram policy, numbering and template instructions, label setup, and governance authority.

Security review:

Security review cleared: The diff adds Markdown and a GitHub issue form without executable workflows, dependencies, permissions, secrets handling, downloaded artifacts, or third-party code execution.

AGENTS.md: found and applied where relevant.

What I checked:

  • stale F-rated PR: PR was opened 2026年03月08日T04:57:42Z, is older than 60 days, and the latest review rated it F.
  • proof blocker: real behavior proof is missing and proof tier is F, so this branch is not merge-ready without contributor follow-up.
  • no human follow-up: live comments and timeline hydrated by apply contain no non-automation activity after the ClawSweeper review.

Likely related people:

  • thewilloftheshadow: They authored the existing issue-template system as Shadow, have the strongest history on the central files, and supplied detailed review decisions for this proposal. (role: reviewer and issue-template feature owner; confidence: high; commits: 85dd57f086aa, 9054aef57b7f, 21345fb; files: .github/ISSUE_TEMPLATE/config.yml, .github/ISSUE_TEMPLATE/policy-change.yml, .github/ISSUE_TEMPLATE/rules-change.yml)
  • Peter Steinberger: Recent commits maintain the repository's public documentation and community forms surface, making him a plausible secondary routing candidate for a repository-wide process. (role: recent adjacent contributor; confidence: medium; commits: 7165793a41e1, cc84db243105; files: README.md, appeals-and-reports.md)

Codex review notes: reasoning high; reviewed against 7165793a41e1.

clawsweeper Bot commented May 22, 2026

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ClawSweeper PR egg

🎁 Pass real behavior proof to wake the egg and unlock a hatchable treat.

Where did the egg go?
  • The egg game starts only after the PR passes the real-behavior proof check.
  • Before that, no creature or rarity is rolled. The treat waits for real proof.
  • This is still just collectible flavor: proof affects review readiness, not creature quality.

@clawsweeper clawsweeper Bot added the merge-risk: 🚨 compatibility 🚨 Merging this PR could break existing users, config, migrations, defaults, or upgrades. label Jun 10, 2026
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merge-risk: 🚨 compatibility 🚨 Merging this PR could break existing users, config, migrations, defaults, or upgrades. P3 Low-risk cleanup, docs, polish, ergonomics, or speculative feature. rating: 🧂 unranked krab Not merge-ready due to missing proof or serious correctness/safety concerns. status: 📣 needs proof The PR needs real behavior proof before ClawSweeper can clear the contributor ask.

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