A comprehensive, fully automated candidate onboarding workflow designed for the Human Resources department, integrating multiple cloud services and enterprise systems to streamline hiring and improve process consistency. This automation handles offer generation, contract processing, IT onboarding, HR notifications, and employee feedback surveys, significantly reducing HR’s administrative burden while improving the candidate experience.

Tools:

• Power Automate: Main orchestration engine managing triggers, document processing, email communications, escalations, and task scheduling.
• SharePoint: Central storage for contract templates, candidate tracking records, signed documents, and audit logs.
• Excel Online: Maintained master candidate records not available in TalentLyft; used for cross-validation and triggering escalations if incomplete.
• Word Online: Populated offer templates with candidate-specific data, converting final documents to PDF for secure delivery.
• Outlook: Managed offer notifications, HR escalations, IT ticket follow-ups, and calendar event creation.
• Azure SQL Database: Logged all automation events, errors, and escalations to support MIS reporting and SLA tracking.
• Power BI: Delivered operational reporting and HR process analytics dashboards.

System Integrations:

• TalentLyft Webhooks: Triggered onboarding workflow when candidates moved to ‘Offer’ status.
• FreshDesk API: Automated IT setup ticket creation, monitoring resolution status, and managing escalation workflows.
• SurveyMonkey API: Scheduled and dispatched satisfaction surveys to new hires at 7, 30, and 90-day milestones.
• Outlook / Calendar API: Sent reminders to hiring managers and HR throughout the onboarding process, including candidate start date confirmations.

A highly detailed, multi-platform supplier and client vetting automation developed for the Master Data team to manage regulatory compliance and risk screening. The solution automated the collection of supplier information, reputation checks, financial stability validations, and sanction screening, integrating various government, financial, and legal data sources. The entire process was multilingual and region-specific, providing tailored results for markets in Germany, the UK, and The Netherlands.

Tools:

• UiPath: The primary automation tool responsible for executing all vetting workflows, handling browser-based data extraction and interactions with secured portals.
• Power Apps: Provided an input form for master data users to submit supplier details, with built-in field validation, mandatory field checks, and dynamic dropdown menus for countries and search types.
• Power Automate: Received form submissions, formatted details for regex-friendly processing, and dispatched them via email to trigger UiPath bot execution.
• Azure SQL Database: Logged process steps, errors, market origins, and audit records for SLA tracking and operational insights.
• Power BI: Consolidated performance metrics and exceptions into actionable dashboards for continuous process improvement.

System Integrations:

• Nexis Diligence+ via OKTA Auth: Conducted sanctions and negative press checks for companies or individuals.
• Dun & Bradstreet: Pulled company financial reports and risk profiles.
• ServiceNow API: Logged exceptions, retries, and error notifications as tickets for IT support follow-ups.
• Google Search (multi-language): Performed reputational checks in English, Dutch, and German markets.
• VAT & Company Registries: Validated supplier tax and registration numbers through multiple European platforms.
• Azure Blob Storage: Archived final vetting reports, screenshots, and financial documents for compliance audits.
• Outlook / SharePoint: Shared final reports and audit documents with business users via secure, time-limited SharePoint folders.