Technical Exhibition

Palais des congrès de Montréal ƒH 201 Viger Avenue West ƒH Montréal, Québec, Canada

HOW TO CONTRACT FOR TECHNICAL EXHIBIT SPACE

Contracts for exhibit space will not be processed without the following:
(1) A sketch or plan of the exhibit space if space ordered exceeds nine square meters;
(2) A description of all products or equipment to be displayed within the exhibit space (brochures are acceptable);
(3) A certificate or proof of insurance verifying commercial liability coverage for this event with the ISMRM named as an additional insured, valid through the dates of the show; and
(4) A cheque, charge, or wire-transfer confirmation payable to: International Society for Magnetic Resonance in Medicine.

Only US Funds will be accepted.
No space will be assigned or finalized until all contractual conditions are met and full payment is received.

HOW TO CONTRACT FOR TECHNICAL EXHIBIT SPACE
Don't delay; reserve your space today!
Please make funds payable to:
International Society for Magnetic Resonance in Medicine

Full payment of the total rental cost to be submitted by 3 December 2010.

Exhibit-Space Category Cost

? Standard Rate US 345ƒhƒ‹.00 per square meter

? Publishers Rate US 280ƒhƒ‹.00 per square meter
(To qualify for the discounted publisher’s rate, the primary products to be displayed must be printed and/or electronic journals, books, and/or magazines.)

? Corner Rate US 200ƒhƒ‹ additional per corner
(Minimal corner space is available and will be granted on a first-come-first-served basis if booth space is paid in full by 3 December 2010).

Don't delay; reserve your space today!

Click here to continue to the contract

WHAT TO EXPECT AFTER THE CONTRACT IS SIGNED

Your Exhibitor Representative
The signer of the Contract for Exhibit Space, or the designee, shall be the Official Representative of the exhibiting company and shall have the authority to act on behalf of the company in all negotiations and to certify representatives. The Official Representative will receive all printed and electronic ISMRM exhibition materials, including the service kit as well as badges and vouchers on site. The Official Representative may designate an Additional Representative to coordinate responsibilities if the Official Representative is unavailable. Both Representatives will receive regular email updates from the ISMRM.

Your Company Profile is Published
Exhibitors are required to provide a 200-word company profile detailing their products and/or services to be published in the 2011 Guide to the Exhibition and Poster Sessions distributed to all meeting attendees. Only one profile per booth is permitted. The deadline for turning in your company profile is Friday, 4 February 2011. Please send your profile (by email only) to Melisa Martinez, Meetings Coordinator: melisa@ismrm.org. Forms and further information will be provided on the ISMRM web site: http://www.ismrm.org./11.

PLEASE NOTE: Listing in the 2011 Guide to the Exhibition, Poster Sessions and Program Book is available only to exhibitors whose full payment has been received.

An Online Service Kit is Provided
The ISMRM Service Kit will be made available online on Friday, 21 January 2011, to exhibiting companies whose full payment has been received. The kit contains a complete set of downloadable service forms.

Pre-Meeting Registration Reports
Thirty (30) days prior to the opening of the meeting, all exhibitors will receive an electronic file containing the names and addresses of all pre-registrants to the meeting.

Cancellation Policy:
Cancellation of exhibit space must be made in writing on or before:
Monday, 10 January 2011 for a full refund (minus a 75ƒhƒ‹ administration fee) of monies paid.
If space is canceled after Monday, 10 January 2011, there will be no refund, and
ISMRM will retain as liquidated damages all monies paid.