1MEMORANDUM OF COOPERATIONONTHE TECHNICAL INTERN TRAINING PROGRAM
BETWEEN
THE MINISTRY OF JUSTICE, THE MINISTRY OF FOREIGN AFFAIRS AND THE
MINISTRY OF HEALTH, LABOUR AND WELFARE OF JAPANANDTHE MINISTRY OF LABOUR AND VOCATIONAL TRAINING OF CAMBODIA
The Ministry of Justice, the Ministry of Foreign Affairs and the Ministry of Health,
Labour and Welfare of Japan (hereinafter referred to collectively as "the Ministry of
Japan") and the Ministry of Labour and Vocational Training of Cambodia (hereinafter
referred to as "the Ministry of Cambodia") shared the view that the purpose of the
Technical Intern Training Program is to transfer technical skills, techniques and
knowledge (hereinafter referred to as "technical skills, etc.") to Cambodia, to contribute
to the human resource development by which the development of the economy of
Cambodia would be led and thus to promote international cooperation. Based on this
view, the Ministry of Japan and the Ministry of Cambodia have decided as follows in
order to adequately advance the Technical Intern Training Program:
(Purpose)
1 The purpose of this Memorandum is to transfer technical skills, etc. from Japan
to Cambodia appropriately and smoothly through the Technical Intern Training Program
by setting out the commitments between the Ministry of Japan and the Ministry of
Cambodia to send and accept technical intern trainees and thus to promote international
cooperation.
(Commitments of the Ministry of Japan)
2 The Ministry of Japan, in cooperation with the Embassy of Japan in Cambodia,
if considered appropriate, will carry out the following commitments related to the
acceptance of technical intern trainees from Cambodia in accordance with the relevant
laws and regulations of Japan:
(1) When the Ministry of Japan receives the information from the Ministry of
Cambodia on a sending organization that intends to send technical intern trainees to
Japan (hereinafter referred to as "Sending Organization") and has been approved by
the Ministry of Cambodia to meet Sending Organization’s Approving Standards
described in Attachment 1 (hereinafter respectively referred to as "Approved
Sending Organization" and "Approving Standards" ), to make such information
publicly available in Japan;
(2) To accept only those technical intern trainees of Cambodia who are sent by2Approved Sending Organizations after the commencement of cooperation under this
Memorandum. However, the Ministry of Japan may not accept technical intern
trainees of Cambodia in case that a technical intern training plan related to the
technical intern trainee is not approved and so forth, even if they are sent from
Approved Sending Organizations;
(3) To substitute an approval to a Sending Organization by the Ministry of Cambodia
for the letter of recommendation for the Sending Organization after the
commencement of cooperation under this Memorandum, provided that the Ministry
of Cambodia completes procedures for the approval of Sending Organizations and
provides the Ministry of Japan with a full list of Approved Sending Organizations;
(4) When the Ministry of Japan receives from the Ministry of Cambodia the
information on the revocation of an approval of Approved Sending Organizations, to
make such information publicly available in Japan;
(5) In accordance with the Criteria for the License of Supervising Organizations
described in Attachment 3 and with the Criteria for Accreditation of Technical Intern
Training Plan described in Attachment 4, to conduct business relating to the license
and the accreditation in an appropriate manner;
(6) To take appropriate measures including revocation of the license when a supervising
organization commits an act which falls under any of the items described in
Attachment 5;
(7) To take appropriate measures including revocation of accreditation of a technical
intern training plan which falls under any of the items described in Attachment 6;
(8) To require submission of necessary documents regarding the Standards of Treatment
of Technical Intern Trainees described in Attachment 7 and to take appropriate
measures including revocation of accreditation of the technical intern training plan
in the event that the actual treatment is found to differ from the statements in the
submitted documents;
(9) To notify the results to the Ministry of Cambodia, when the Ministry of Japan takes
administrative measures against a supervising organization by revoking the license,
issuing an order for suspension of operation or issuing an order for improvement in
accordance with the Act on Proper Technical Intern Training and Protection of
Technical Intern Trainees (hereinafter referred to as "the Act"),or administrative
measures against an implementing organization by revoking accreditation of a
technical intern training plan or issuing an order for improvement in accordance
with the Act; and
(10) To provide necessary information when the Ministry of Japan receives inquiries
from the Ministry of Cambodia pertaining to issues such as the status of
implementation of the Technical Intern Training Program, any revisions of the
program, or any additions of the occupations covered by the program.3(Commitments of the Ministry of Cambodia)
3 The Ministry of Cambodia, in accordance with the relevant laws and
regulations of Cambodia, will carry out the following commitments with regard to
sending technical intern trainees:
(1) To ensure that the recommendation, which is made by a public authority, on a
Sending Organization that is considered to have the ability to properly coordinate
the applications of the technical intern trainees for the supervising-organization-type
of the Technical Intern Training Program to supervising organizations in Japan (the
recommendation stipulated in paragraph 1, Article 25 of the Ordinance for
Enforcement of the Act) may not be made by any public authorities other than the
Ministry of Cambodia;
(2) To examine whether or not Sending Organizations meet Approving Standards, and
to give approvals when Sending Organizations are considered to meet Approving
Standards;
(3) To make the names and other information of Approved Sending Organizations in
Cambodia publicly available when the approvals set out in the previous paragraph
are given. To provide the Ministry of Japan with the information on Approved
Sending Organizations in the form specified in Attachment 2, and to continue
issuing the letter of recommendation for Sending Organizations which the Ministry
of Cambodia considers appropriate to send technical intern trainees to Japan until
the Ministry of Cambodia provides the Ministry of Japan with a full list of
Approved Sending Organizations;
(4) When the Ministry of Cambodia is informed by the Ministry of Japan that an
Approved Sending Organization seems to have exercised activities inconsistent with
Approving Standards or other improper activities, to conduct investigations over the
Approved Sending Organization in question, to provide necessary guidance and
supervision, and then to report the results to the Ministry of Japan;
(5) To provide guidance to Approved Sending Organizations in Cambodia in order to
select and send technical intern trainees in an appropriate manner, to revoke an
approval when the Ministry of Cambodia considers that an Approved Sending
Organization no longer meets Approving Standards, and to notify the results to the
Ministry of Japan;
(6) To cooperate on follow-up surveys conducted by the Ministry of Japan concerning
the situation of utilization of acquired technical skills, etc. after the technical intern
trainees return to Cambodia, by, in particular, providing guidance to Approved
Sending Organizations in order to obtain accurate feedbacks as many as possible
from those former technical intern trainees; and
(7) To provide the Ministry of Japan with information required, when the Ministry of
Cambodia receives inquiries from the Ministry of Japan pertaining to guidance and
supervision records exercised over Approved Sending Organizations, records related
to Approval of Sending Organizations, matters related to the types of job categories4in demand for technical transfer in Cambodia and so forth.
(Designation of Contact Points)
4 Both the Ministry of Japan and the Ministry of Cambodia (hereinafter referred
to collectively as "both Ministries") will designate respectively the following contact
points related to communications and coordination between both countries in order to
effectively implement the activities under this Memorandum.
(1) For Japan, the International Affairs Department of the Organization for Technical
Intern Training. For modification and supplementation of this memorandum and
desire to terminate the cooperation under this memorandum, the Entry and Status
Division of the Immigration Bureau, the Ministry of Justice and the Office of
Counselor for Overseas Human Resources Development, the Ministry of Health,
Labour and Welfare.
(2) For Cambodia, the 3rd
Overseas Placement Office, the General Department of Labor,
the Ministry of Labour and Vocational Training of Cambodia. The Office may
delegate a part of the work related to this Memorandum to the Royal Embassy of
Cambodia in Japan.
(Settlement of Issues)
5 Both Ministries will consult with respect to the implementation of activities
under this Memorandum or issues arising in relation to the implementation, including
occurrences of technical intern trainees’ disappearances and deportations of illegally
staying technical intern trainees, and will settle such issues amicably and in close
cooperation, through diplomatic channels as deemed appropriate, with each country’s
relevant ministries and agencies.
(Implementation within the scope of laws and regulations)
6 Cooperation under this Memorandum will be conducted within the scope of the
laws and regulations in force in each country. Either of Ministries will not disclose
confidential information obtained from the other Ministry through cooperation and
exchange of information within the framework of this Memorandum without the written
consent from the other Ministry.
(Information Sharing and Consultation)
7 Both Ministries will hold a periodic meeting and share information for
cooperation on the Technical Intern Training Program under this Memorandum. Both
Ministries will consult from time to time, as necessary. Both Ministries will consult
through diplomatic channels as deemed appropriate.
The Organization for Technical Intern Training and the Royal Embassy of
Cambodia in Japan will communicate concerning implementation of the Technical
Intern Training Program.5(Others)
8 This Memorandum was signed in Tokyo, Japan, on 11th
July in 2017. The
cooperation under this Memorandum will commence from 1st
November 2017. With
the commencement of this Memorandum, the cooperation between both Ministries on
the Technical Intern Training Program will be conducted under this Memorandum.
The cooperation under this Memorandum will continue for a period of five
years from 1st
November 2017and will be extended automatically for additional five
years unless there is a written notice by either Ministry not to desire to extend it sixty
days in advance of the termination date. In case that either Ministry wishes to
terminate the cooperation based on this Memorandum before the end of the five-year
period mentioned above, the cooperation may be terminated by a written notice to the
other Ministry indicating such intent, not later than ninety days before the desired
termination date.
The contents of this Memorandum will be modified or supplemented as
necessary with written consent from both Ministries.
This Memorandum is made in English.
For the Ministry of Justice of Japan For the Ministry of
Labour and Vocational Training of
Cambodia
For the Ministry of Foreign Affairs of
Japan
For the Ministry of Health, LabourandWelfare of Japan6Attachment 1
Approving Standards for Sending Organizations
A Sending Organization must meet all of the following standards.
(1) To appropriately select and send to Japan only those who are motivated to engage
in technical intern training with the understanding of the objectives of the
Technical Intern Training Program and to contribute to the economic development
of Cambodia by making use of the achievement through the technical intern
training after returning to Cambodia.
(2) To clearly specify the calculating criteria of commissions and any other fees to be
collected from ‘technical intern trainees and/or technical intern trainee candidates’
(hereinafter referred to as "trainees and candidates") and make the criteria publicly
available, and to explain the details of such commissions and other fees to trainees
and candidates in order to obtain their understanding sufficiently.
(3) To provide the technical intern trainees who returned to Cambodia after
completing the technical intern training with necessary support, such as finding
occupations in order for them to appropriately utilize the acquired technical skills,etc.(4) With respect to the appropriate implementation of the Technical Intern Training
Program as well as the protection of technical intern trainees, to respond the
requests from the Minister of Justice of Japan, the Minister of Health, Labour and
Welfare of Japan or the Organization for Technical Intern Training. Such requests
include cooperation on follow-up surveys on the technical intern trainees who
returned to Cambodia after completing the technical intern training.
(5) As for Sending Organization and its board members, if they had been sentenced to
imprisonment or more severe penalty in Japan or in Cambodia, at least five years
have elapsed after the penalty had been completed or the penalty has been
exempted from the execution.
(6) To carry out any projects in accordance with the laws and regulations of Cambodia.
(7) As for Sending Organization and its board members, to have never conducted any
of the following acts within the preceding five years:
(a) In connection with technical intern training, managing money or other
properties of trainees and candidates, their relatives or other persons7concerned, regardless of any reasons such as collecting deposits or any
other purposes;
(b) Concluding any contracts that impose monetary penalties or that expect
undue transfer of money or other properties, for the violation of the
contracts in relation to technical intern training;
(c) Human rights infringements against trainees and candidates such as assaults,
intimidations, and restrictions of freedom; and
(d) With regards to the procedures of the Technical Intern Training Program as
well as the immigration program in Japan, to use or provide forged, altered
or false documents, pictures or drawings with the intention of obtaining
permissions fraudulently.
(8) In coordinating applications for technical intern training to Japanese supervising
organizations, to confirm that trainees and candidates, their relatives or other
persons concerned have never been involved in the acts set out in (a) and (b) of(7).(9) Acknowledging the importance of addressing disappearance of technical intern
trainees, to cooperate with Japanese supervising organizations and to make efforts
in order to prevent technical intern trainees from disappearing.
(10) To have other necessary capacities to appropriately coordinate applications for
technical intern training to Japanese supervising organizations.
* In terms of approving Sending Organization in Cambodia, the Ministry of Cambodia
will commence the procedure from 1st
September 2017 and provide a full list of
Approved Sending Organizations for the Ministry of Japan by 1st
February 2018. The
Ministry of Japan will accept only those trainees who are sent by Cambodian Approved
Sending Organizations on the list from 1st
June 2018.8Attachment 2
Date:
Outline of Approved Sending Organization
Name of Organization:
Name of Representative:
Address:
TEL: FAX:
Email:
URL: _______________
Date of establishment :
Date of approval (Duration) : (Valid until : )
Type of industry and main business: Capital:
Yearly sales figure (the most recent year):
Number of full-time employees (the number of employees involved in sending
work): ( )
Name of person in charge of training: (position)
(Address)
(TEL) (FAX)
(Email)
Contact point in Japan
(Name):(Name of representative (In the case of a company/organization)):(Address)
(TEL) (FAX)
(Email)9Attachment 3
Criteria for the License of Supervising Organizations
Pursuant to the provisions provided for in Article 25 of the Act on Proper Technical
Intern Training and Protection of Technical Intern Trainees (Act No.89 of 2016), an
organization must conform to all of the following items in order to obtain the license of
supervising organization:
(1) To be a Japanese nonprofit juridical person as provided for in Article 29 of the
Ordinance for Enforcement of the Act on Proper Technical Intern Training and
Protection of Technical Intern Trainees (Ordinance of the Ministry of Justice and the
Ministry of Health, Labour and Welfare No.3 of 2016) (hereinafter referred to as "the
Ordinance");
(2) To have sufficient capability to conduct the supervision business appropriately in
accordance with the criteria as provided for in Article 52 of the Ordinance;
(3) To possess a sufficient financial basis to soundly conduct the supervision business;
(4) To have taken the necessary measures to properly manage personal information
(information about an individual which can identify the specific individual) and to
maintain the confidentiality of the implementing organization of the
supervising-organization-type technical intern training, etc. and the
supervising-organization-type technical intern trainees, etc.;
(5) To have taken any of the following measures for the purpose of appropriate
management of the supervision business;
(a) Not to compose its officers entirely of persons with a close relationship with the
implementing organization of supervising-organization-type technical intern training
as provided for in Article 30 of the Ordinance, and to make the composition of the
other officers not likely to impede the securing of appropriate operation of the
supervision business;
(b) In addition to auditing by inspectors and persons responsible for auditing the
business of the juridical person, to have an audit by a person, who satisfies the
requirements as provided for in Article 30 of the Ordinance and does not have a close
relationship with the implementing organization of supervising-organization-type
technical intern training as provided for in Article 30 of the Ordinance, which audit
the performance of duties pertaining to the supervision business by the officers,
pursuant to Article 30 of the Ordinance;10(6) In cases where it intends to receive job applications for
supervising-organization-type technical intern training from a person applying to
become a supervising-organization-type technical intern trainee through the
mediation of a Sending Organization in a foreign country, to have a contract with the
Sending Organization in a foreign country pertaining to such mediation; and
(7) In addition to the matters provided for in the items (1) to (6) above, to possess the
capability to perform the supervision business appropriately.11Attachment 4
Criteria for Accreditation of the Technical Intern Training Plan
Pursuant to the provisions provided for in Article 9 of the Act on Proper Technical
Intern Training and Protection of Technical Intern Trainees (Act No.89 of 2016), a
technical intern training plan must conform to all of the following items in order to have
it accredited:
(1) The skills to be acquired, etc. shall be the ones that would be difficult to acquire in
the technical intern trainee’s home country.
(2) The goal and content of the technical intern training shall conform to the criteria
provided for in Article 10 of the Ordinance for Enforcement of the Act on Proper
Technical Intern Training and Protection of Technical Intern Trainees (Ordinance of
the Ministry of Justice and the Ministry of Health, Labour and Welfare No.3 of 2016)
(hereinafter referred to as "the Ordinance") in accordance with the category of
technical intern training;
(3) The period of the technical intern training shall be a maximum of one year in cases
of individual-enterprise-type technical intern training (i) or
supervising-organization-type technical intern training (i), or a maximum of two
years in cases of individual-enterprise-type technical intern training (ii),
individual-enterprise-type technical intern training (iii), supervising
organization-type technical intern training (ii) or supervising-organization-type
technical intern training (iii);
(4) The goal has been achieved about the passing of the trade skills test or technical
intern training evaluation examination as prescribed in the technical intern training
plan for individual-enterprise-type technical intern training (i) or
supervising-organization-type technical intern training (i) pertaining to the skills, etc.
in each respective technical intern training plan in cases of individual-enterprise-type
technical intern training (ii) or supervising-organization-type technical intern training
(ii) or the technical intern training plan for individual-enterprise-type technical intern
training (ii) or supervising-organization-type technical intern training (ii) pertaining
to the skills, etc. in each respective technical intern training plan in cases of
individual-enterprise-type technical intern training (iii) or
supervising-organization-type technical intern training (iii) have been achieved;12(5) The evaluation of the skills, etc. which the technical intern trainee has acquired shall
be conducted through a trade skills test or technical intern training evaluation
examination as provided for in Article 11 of the Ordinance before the completion of
the technical intern training;
(6) The structure and the equipment of the place of business based on which the
technical intern training is to be conducted shall conform to the criteria provided for
in Article 12 of the Ordinance;
(7) A person has been appointed at each place of business as provided for in Article 13
of the Ordinance, responsible for implementation of the technical intern training;
(8) In cases of supervising-organization-type technical intern training, the applicant
shall be subject to supervision of training by a supervising organization (limited to
the one which has obtained a license to supervise (limited to that pertaining to
general supervising business as prescribed in item (i) of paragraph (1) of Article 23)
in cases where the technical intern training plan is for supervising-organization-type
technical intern training (iii)), from which it received guidance on preparation of the
technical intern training plan;
(9) Treatment of the technical intern trainees shall conform to the criteria provided for
in Article 14 of the Ordinance;
(10) In cases of individual-enterprise-type technical intern training (iii) or
supervising-organization-type technical intern training (iii), the applicant shall
conform to the criteria provided for in Article 15 of the Ordinance as an entity with a
high standard of capabilities to ensure the acquisition, etc., of the skills, etc.; and
(11) In cases where the applicant is to conduct technical intern training for multiple
technical intern trainees at the same time during the technical intern training period,
such number of trainees shall not exceed the number provided for in Article 16 of the
Ordinance.13Attachment 5
Revocation of the License for Supervising Organizations
Pursuant to the provisions provided for in Article 37 of the Act on Proper Technical
Intern Training and Protection of Technical Intern Trainees (Act No.89 of 2016)
(hereinafter referred to as "the Act"), the competent ministers of Japan may revoke the
license to supervise if a supervising organization falls under any of the following items:
(1) It is deemed that the supervising organization no longer conforms to any of the items
of paragraph (1) of Article 25 of the Act;
(2) The supervising organization falls under one of the items of Article 26 of the Act
(excluding item (ii), item (iii), and (c) and (d) of item (v));
(3) The supervising organization has violated the conditions attached to the license to
supervise pursuant to the provisions of Article 30, paragraph (1) of the Act;
(4) The supervising organization has violated the provisions of the Act or the provisions
of laws relating to immigration or labor which are provided for by a Cabinet Order,
or an order or disposition based on these provisions; and
(5) The supervising organization has committed a wrongful or significantly unjust act
with regard to the laws or regulations related to immigration or labor.
* When a supervising organization is found to have received any money which is not
regarded as fees for supervision from any relevant person in relation to technical intern
training including sending organizations, the license to supervise will be revoked.
Further, pursuant to the provisions provide for in Article 111 of the Act, such act will
be subject to imprisonment with work for not more than 6 months or a fine of not
more than 300,000 yen.14Attachment 6
Revocation of Accreditation of the Technical Intern Training Plan
Pursuant to the provisions provided for in Article 16 of the Act on Proper Technical
Intern Training and Protection of Technical Intern Trainees (Act No.89 of 2016)
(hereinafter referred to as "the Act"), the competent ministers of Japan may revoke the
accreditation of the technical intern training plan in cases falling under any of the
following items:
(1) The competent ministers deem that the implementing organization is deemed to have
not conducted the technical intern training in accordance with the accredited plan;
(2) The competent ministers deem that the accredited plan is not to conform to any of
the items of Article 9 of the Act;
(3) The implementing organization has come to fall under any one of the items of
Article 10 of the Act;
(4) The implementing organization has omitted to give a report or to submit or present
books or records pursuant to the provisions of paragraph (1) of Article 13 of the Act,
has given a false report or submitted or presented false books or records, or has not
given an answer or has given a false answer to questions pursuant to the provisions of
the same paragraph, or refused, interfered with or evaded an inspection pursuant to the
provisions of the same paragraph;
(5) The implementing organization has made a false report or submitted or presented
false books or records in response to a request from OTIT to make the report or submit
or present books or records pursuant to the provisions of paragraph (1) of Article 14 of
the Act, or has given a false answer to questions asked by OTIT’s staff pursuant to the
provisions of the same paragraph
(6) The implementing organization has violated the order prescribed under the
provisions paragraph (1) of Article 15 of the Act;
(7) The implementing organization has committed a wrongful or significantly unjust act
with regard to laws or regulations related to immigration or labor; and
(8) The applicant or preparatory organization in Cambodia (in cases pertaining to
supervising-organization-type technical intern training, the applicant, supervising
organization, intermediating sending organization or foreign preparatory organization),
in connection with the technical intern training which the technical intern trainee, etc.
is to engage in while in Japan, has entered into a contract that stipulates penalties with
regard to non-performance of a contract pertaining to the technical intern training or a
contract which otherwise expects the transfer of undue money or other property with
any other people.15Attachment 7
Standards of Treatment of Technical Intern Trainees
The applicant of individual-enterprise-type technical intern training, or the applicant or
the supervising organization of supervising-organization-type technical intern training
must conform to the following standards of treatment of technical intern trainees:
(1) To secure appropriate accommodation for the technical intern trainee;
(2) To take measures to enable the technical intern trainee (i) to concentrate on their
post-entry lectures through the payment of an allowance or some other method;
(3) In cases of supervising-organization-type technical intern training, to ensure that
such trainee will not be made to directly or indirectly pay for the expenses collected as
supervision fees pursuant to the provisions of paragraph (2), Article 28 of the Act on
Proper Technical Intern Training and Protection of Technical Intern Trainees (Act
No.89 of 2016) (applicable only to the applicant or the supervising organization of
supervising-organization-type technical intern training);
(4) With regard to the expenses to be paid regularly by the technical intern trainee
regardless of whether they are food expenses, accommodation expenses or other
expenses, to have the technical intern trainee sufficiently understand the contents of
the meals, accommodation facilities and other benefits to be provided in exchange for
the expenses, to reach an agreement with the trainee about such conditions and to
ensure that the amount of the expenses is equivalent to the actual expenses or is
otherwise an appropriate amount; and
(5) To pay the travel expenses required for the trainee’s return to home country after the
conclusion of the technical intern training (applicable only to the applicant of
individual-enterprise-type technical intern training or the supervising organization of
supervising-organization-type technical intern training). In case an application for
technical intern training (iii) of a technical intern trainee (ii) is submitted during the
period of his/her technical intern training (ii), to pay the travel expenses required for
his/her travel to Japan prior to the technical intern training (iii) (applicable only to the
applicant of individual-enterprise-type technical intern training or the supervising
organization of supervising-organization-type technical intern training which makes
the technical intern trainee (iii) engage in the technical intern training (iii) ).