When posting outgoing or incoming payments, after i choose bank account, there's the option to also select the GL account. Kindly find attached the screenshot. How do i configure the system to automatically choose outgoing payment GL when its an outgoing payment and incoming payment GL when its an incoming payment. I dont want to have to manually input this when creating payment.

Please note that i have created the reconciliation GL and have maintained the two subaccounts. I have also connected the reconciliation GL to the bank account.

Hi,
You need to ensure two main things:

1. G/L Account Type: Your two subaccounts(Incoming /Outgoing) must be created with the G/L Account Type 'C' (Cash Account).

2. G/L Account Subtype: This is the most importent part.

   • Your reconciliation account should have the Subtype 'B' (Bank reconciliation Acc).

   • Your Incoming / Outgoing payment G/L subaccounts must both have the Subtype 'S' (Bank Subaccount).

Then in the Manage Bank Accounts app:

• Go to your relevant House Bank Account.

• Under the G/L Accounts tab, you link all three G/L accounts. when you link the G/L Subaccounts S type, the system knows which one is for an Incoming and which for Outgoing payment based on internal logic.

When you post a payment (either outgoing or incoming) and select that Bank Account, the system uses the transaction type to autamaticaly pull the correct S type GL account. If the field is still open for manual entry, it means the Subaccount link in Manage Bank Accounts is either missing or the Subtype is incorrect. You should not have to manually input it.

Thanks
Regards

Saber