The purpose of this Policy is to establish a framework and assign responsibilities for ensuring that complete, accurate and reliable records of the business activities of the SADC Secretariat are created, received, maintained, accessed and disposed of in a standard approved manner.
The Policy aims at ensuring that all records of the SADC Secretariat are held and maintained for as long as they are required to support business activities ensure legal compliance, inform the audit process and provide evidence of political, economic and social development in line with the SADC Secretariat Standing Orders.
The Policy establishes a Records Management Committee, which shall work with and periodically advise the Records Management Function. The Policy re-affirms the final authority of any action on records management at the SADC Secretariat as the Executive Secretary.