Create & manage tasks in Google Calendar

Create a task in Calendar

Important: Only work or school accounts can use the "Do not disturb" and "Automatically decline meetings" options.

1. On your computer, open Google Calendar.

2. On your calendar, select an option:
   • Click an empty slot.
   • At the top left, click Create.
3. Click Task.
4. Update your task settings.
5. Click Save.

Tip: To find a list of all tasks from the last 365 days, at the top of your calendar, click Pending tasks.

Learn about task settings

Important: Only work or school accounts can use the "Do not disturb" and "Automatically decline meetings" options.

Create a task from Tasks in Calendar

1. On your computer, select an option:
   • Open Tasks in Calendar.
   • At the top right, click Tasks .
2. Click Create.
3. Enter your task details.
4. Click Save.

Tips:

• To add a task to an existing list, at the top, click Add a task.
• Tasks with a date also appear on your calendar.

Mark a task as complete

1. On your computer, open Google Calendar.
2. Click the task you want to update.
3. At the bottom right, click Mark completed.

Tip: You can manage tasks from the side panel or from Tasks in Calendar. On the left of the task, click Complete .

1. On your computer, open Google Calendar.
2. On the left panel, go to "My calendars."
   • To find "My calendars," you may have to click Menu .
3. Make sure the "Tasks" box is checked.

1. On your computer, open Google Calendar.
2. Click the task you want to edit and then Edit task Edit task.
3. Update any task details.
4. Click Save.

Tips:

• You can also edit tasks from the side panel or from Tasks in Calendar.
• If you want to change the date and time of the next repeating task in a series, click the date.
• To edit the date and time for all tasks, click the repetition info.

1. On your computer, open Google Calendar.
2. Click the task you want to edit and then Edit task Edit task.
3. Next to "Deadline ," enter a new due date for the task.
4. At the bottom right, click Save.

Important: If you share your calendar with someone, you can change the visibility of tasks with a start and end time. Learn how to change event and task visibility.

1. On your computer, open Google Calendar.
2. Click the task you want to edit and then Edit task Edit task.
3. Next to "Start date ," choose your start and end time.
4. At the bottom right, click Save.

Tips:

• You can't add an end time for recurring tasks.
• To convert an existing task into a task with a start and end time:
  1. Open the task.
  2. Click Add time.

1. Open Google Calendar.
2. Click the task to update and then Delete Delete reminder.

1. On your computer, open Google Calendar.
2. At the top right, next to "Settings menu Settings," click the View switcher menu Dropdown.
3. In the dropdown, deselect Show completed tasks.

1. On your computer, open Google Calendar.
2. On the left panel, under "My calendars," uncheck the box next to "Tasks."
   • To find "My calendars," click Menu .

To check all uncompleted tasks from the last 365 days:

1. Open Google Calendar.
2. While viewing a day's schedule, click Pending tasks.
3. In the pop-up list, choose how to update preferred tasks:
   • To edit a task, hover to the right of the task. Click Edit Edit task, make your changes, and click Save.
   • To delete a task, hover to the right of the task. Click Edit Edit task and then Delete Delete reminder.
   • To complete a task, hover to the far right of the task. Click Mark completed.

Tip: You can deactivate the list of pending tasks when you hide your tasks from Google Calendar. Learn how to hide all tasks.