Google Sheets cheat sheet
Work with your data
Note: To improve compatibility with Microsoft Excel keyboard shortcuts, you can override browser shortcuts.
Add rows, columns, or cells
Add rows, columns, and cells:
- Select the row, column, or cell near where you want to add your new entry.
- Right-click the highlighted row, column, or celland thenInsertand thenchoose where to insert the new entry.
Delete, clear, or hide rows and columns:
- Right-click the row number or column letter.
- Click Delete, Clear, or Hide.
Delete cells:
- Select the cells.
- Right-clickand thenDelete cellsand thenShift left or Shift up.
Move rows or columns: Select the row number or column letter and drag it to a new location.
Move cells:
- Select the cells.
- Point your cursor to the top of the selected cells until a hand appears.
- Drag the cells to a new location.
Group rows or columns:
- Select the rows or columns.
- Click Viewand thenGroupand thenGroup rows or Group columns.
Freeze header rows and columns: Keep a row or column in the same place as you scroll through your spreadsheet. On the menu bar, click Viewand thenFreeze and choose an option.
Share your spreadsheet
Click Share and choose what collaborators can do. They'll get an email notification, too.
| Share or unshare | Edit content directly |
Add comments |
|
|---|---|---|---|
| Editor | ✔ | ✔ | ✔ |
| Commenter | ✔ | ||
| Viewer |
Collaborate with your team
Copy, email, or publish your spreadsheet
Make a copy—Create a duplicate of your spreadsheet. This is a great way to create templates.
Download as—Download your spreadsheet in other formats, such as Excel or PDF.
Email as attachment—Email a copy of your spreadsheet.
Version history—See all the changes you and others have made to the spreadsheet or revert to earlier versions.
Publish to the web—Publish a copy of your spreadsheet as a webpage or embed your spreadsheet in a website.
Work with functions
Your most important Excel functions exist in Sheets, too. Here’s a few of the things you can do.
AVERAGE
Statistical Returns the numerical average value in a dataset, ignoring text.
AVERAGEIFS
Statistical Returns the average of a range that depends upon multiple criteria.
CHOOSE
Lookup Returns an element from a list of choices based on index.
COUNT
Statistical Returns the count of the number of numeric values in a dataset.
COUNTIF
Statistical Returns a conditional count across a range.
DATE
Date Converts a provided year, month, and day into a date.
FIND
Text Returns the position at which a string is first found within text.
GETPIVOTDATA
Text Extracts an aggregated value from a pivot table that corresponds to the specified row and column headings.
IF
Logical Returns one value if a logical expression is true and another if it is false.
INDEX
Lookup Returns the content of a cell, specified by row and column offset.
INT
Math Rounds a number down to the nearest integer that’s less than or equal to it.
LOOKUP
Lookup Looks through a row or column for a key and returns the value of the cell in a result range located in the same position as the search row or column.
MATCH
Lookup Returns the relative position of an item in a range that matches a specified value.
MAX
Statistical Returns the maximum value in a numeric dataset.
MIN
Statistical Returns the minimum value in a numeric dataset.
NOW
Date Returns the current date and time as a date value.
ROUND
Math Rounds a number to a certain number of decimal places according to standard rules.
SUM
Math Returns the sum of a series of numbers and/or cells.
SUMIF
Math Returns a conditional sum across a range.
TODAY
Date Returns the current date as a date value.
VLOOKUP
Lookup Searches down the first column of a range for a key and returns the value of a specified cell in the row found.
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