Notion (productivity software)

Notion is a productivity and note-taking web application developed by Notion Labs, Inc. It is an online-only organizational tool with options for both free and paid subscriptions. It is headquartered in San Francisco, California, United States, with offices in New York, London, Dublin, Hyderabad, Seoul, Sydney, and Tokyo.

Notion is a collaboration platform with Markdown and including kanban boards, tasks, wikis and databases. It is a workspace for notetaking, knowledge and data management, as well as project and task management.^[2] It has file management in a single workspace, allowing users to comment on ongoing projects, participate in discussions, and receive feedback.^[3] It can be accessed by cross-platform apps and by most web browsers.^[4]

It includes a "clipper" for screenshotting content from webpages.^[5] It exists for users to schedule tasks, manage files, save documents, set reminders, keep agendas, and organize their work. LaTeX support allows writing and pasting equations in block or inline form.^[6]

Notion Labs, Inc. was created as a startup in San Francisco, California, founded in 2013 by Ivan Zhao, Chris Prucha, Jessica Lam, Simon Last, and Toby Schachman.^[7]

In August 2016, Notion 1.0 was released on Product Hunt and was nominated for Golden Kitty 2016 in desktop product.

In March 2018, Notion 2.0 was released. At that point, the company had fewer than 10 employees.^[8]

In June 2018, an Android app was released.^[9]

In September 2019, the company announced it had reached 1 million users.^[10]

In January 2020, Notion had 50ドル million in investments from Index Ventures and others.^[10] In April 2020, it was valued at two billion dollars.^[11]

On September 7, 2021, Notion acquired Automate.io, a Hyderabad-based startup.^[12] In October of that year, a new round of funding led by Coatue Management and Sequoia Capital helped Notion raise 275ドル million. The investment valued Notion at 10ドル billion, and the company had 20 million users.^[13]

In 2022, Notion launched the Notion Certified Program, an accreditation for users to expand their use of the platform.^{[14] [15]} It also joined the Security First Initiative, a group of tech companies pledged to sharing security information with their customers.^[16]

In June 2022, Notion acquired the calendar software Cron.^{[17] [18] [19]}

In July 2022, Notion acquired FlowDash.^[20]

In November 2022, Notion announced its official Japanese release.^[21]

In February 2023, Notion released the "Notion AI" service that can be used on the workspace.^[22]

In April 2023, Notion released multi-factor authentication for its users.^[23]

In November 2023, Notion released 'Q&A', an AI feature allowing users to ask questions directly to AI and receive answers based on information stored in the workspace.

On January 17, 2024, Notion released their second product 'Notion Calendar', a fully-featured calendar application with integrations to Notion pages and databases.^{[24] [25] [26]}

On February 9, 2024, Notion acquired the email service Skiff.^{[27] [28]}

On October 24, 2024, at the Make with Notion conference, Notion announced Notion Mail, a new email application, as well as Forms, Layouts, and new Automation workflows including Formulas in Automations.^[29]

It uses AI and a library of free and fee-based templates. With the Notion AI functionality, users can write and improve content, summarize existing notes, daily standup, adjust the tone, translate or check text.^{[30] [31]} Security features include Security Assertion Markup Language single sign-on and private team spaces for their Business and Enterprise tiers.^[30]

Notion enables its users to integrate with more than 70 other SaaS tools, such as Slack, GitHub, GitLab, Zoom, Jira, Cisco Webex, Zapier, and Typeform.^[32]

Notion is made up of blocks (These blocks are similar to elements in HTML). This allows users to customize a page by adding and moving blocks in various ways. In June 2021, Notion released a synced block, which is a type that can be linked and displayed across multiple pages, keeping the content contained within the synced block in sync between copies.^[33]

One of Notion's features is its databases. Databases are used for storing information and can hold any number of rows and columns. By default, each row will have two pre-populated properties: 'Name' and 'Tags'. Users can add more properties, such as date, checkbox, multi-select, URL, and more. When creating databases, users can choose to either create it 'inline', within an already existing page, or as its own page.^[34] One database can have multiple views, including tables, lists, kanban boards, galleries, calendars, etc.^[35]

One property type that can be added to Databases is a Formula property. Formula properties can leverage Notion Formulas^[36] code, a JavaScript-like language. Formula properties receive a row in a database as context. The language can be utilized to write code that outputs custom data based on the data and relations in the database row.

The following example shows a Formula-based property that sorts a list of related "Routines" by a numeric "Checked" property in a related database and then displays the output with a custom format.

prop("Routines")
/** 
	 * First we take the related "Routine" objects and sort them by 
	 * the Checked number property. Multiplying by -1 sorts them in reverse order. 
	 */
.sort(current.prop("Checked")*-1)

/** 
	 * Now we loop over (or map over) each related page and return a formatted
	 * display of the data which builds a new list of text lines.
	 */
.map(
current.format()+": "+
current.prop("Checked").format().style("blue")+
" checked"
)

/* Finally we join the list with a newline character */
.join("\n")

Notion users can make and use templates. Notion hosts its own template gallery, where users can browse through templates made by other Notion creators. However, not all of these templates are free to use. Some creators profit from selling Notion templates. Jason Ruiyi Chen, from Singapore, made 239,000ドル by selling his Notion templates to his Twitter audience. Thomas Frank, a YouTuber with 2.8 million subscribers as of February 2023, made 1ドル million in 2022.^{[37] [38]}

Notion AI is a feature of Notion that uses artificial intelligence to generate first drafts of content including blog posts, emails, pros and cons lists, using just the user’s prompt. Designed for workflow efficiency, it’s described by CEO Ivan Zhao as "quickly providing a rough draft that users can then refine." The feature leverages large language models to understand context and produce relevant responses. In addition to creating written content, the tool can also assist in brainstorming, editing suggestions, and idea expansion.^[39] In 2025, Notion AI was updated to include AI-powered answers from connected tools like Google Docs and Slack, proactive suggestions when highlighting text, and PDF analysis abilities.^[40]

Notion Calendar integrates time management with the workspaces and databases within Notion. It allows you to see and manage your professional and personal events in one application, syncing with Google Calendar for consolidated scheduling. With Notion Calendar, you can link database entries to calendar events, enabling efficient planning and task tracking. To get started, users download the app, connect their calendar accounts, and can then integrate their Notion workspaces and databases for a unified view of tasks and schedules.^[41]

Notion also offers different types of partnerships,^[42] with various focuses:

• Technology Partner Program: Your product + Notion platform = new tools for Notion users.
• Channel Partner Program: Support unique needs of Notion customers and grow your business.
• Startup Partner Program: Offer your startup network free Notion access and resources.
• Affiliate Partner Program: Refer Notion to friends and followers and earn unlimited rewards.

Some of Notion's current partners include: Zoom, Slack, Github, Google Drive, AWS, Asana, Figma, and Typeform.

Notion has a four tiered subscription model: Free, Plus, Business, and Enterprise.^[43] Users can also earn credit via referrals. As of May 2020, the company changed the Personal plan to allow unlimited blocks.^[44] Notion also offers a free student plan called "Notion for education".^[45]

• Collaborative real-time editor
• Document collaboration
• Obsidian (software)
• Comparison of note-taking software

• Official website

• Note-taking software
• Collaborative real-time editors
• Collaborative software
• Proprietary wiki software
• Android (operating system) software
• IOS software
• Software companies based in California
• Business software
• Applications of artificial intelligence

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