Clean up your inbox and keep your email organized with automatic filtering and sorting, and by using tools on the command bar like Sweep, Archive, and Move to.
You can also organize your email using inbox rules. For example, you can create rules that will automatically move messages to other folders, or even delete them based on certain criteria. To learn more, see Manage email messages by using rules in Outlook.
Note: Sweep rules run once per day. Inbox rules run as soon as email arrives in your mailbox.
Use Sweep to quickly delete unwanted email in your Inbox or a subfolder. Sweep gives you options to automatically delete all incoming email from a particular sender, to keep only the latest email, or to delete email older than 10 days.
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Select an email message from the sender whose messages you want to delete.
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On the menu bar, select Sweep.
Select Sweep from the Ribbon Note: The Sweep option isn't available from the following folders: Junk Email, Drafts, Sent Items, and Deleted Items.
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Choose how you want to handle email messages from the sender you chose.
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Select Sweep to perform the selected action.
You can store email messages in your default Archive folder.
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Select an email message you want to archive.
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Select Archive.
Select Archive from the Ribbon
To get to your Archive folder:
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Under Folders, select Archive.
Select the Archive folder from the folder list
To restore an archived message back to its original folder, select it in the Archive folder, select Move to, and then select the folder or type the name of the folder that you want to move it to. See the next section for more information.
Move to lets you move email messages to a specific folder. For example, you can move all email from a specific sender from your Inbox to any folder you choose.
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Choose an email message from a specific sender to move all email received from that sender to another folder.
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Select Move to.
Select Move from the Ribbon -
Choose one of the available folders or create a new folder.
To learn more about folders, see Working with message folders in Outlook on the web.
Organize your email
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Choose an email message.
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From the Tags section on the Ribbon, choose a command to mark messages as Read/Unread, Categorize it with a Category, Pin a message at the top of the message list, or Flag a message for follow up. You can also Snooze a message to have it reappear at a specified time, or apply an archive Policy.
Choose one of the options in the Tags section on the Ribbon
Filter your email by priority, flagged, attachments, @mentions, and more
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Select Filter at the top of your inbox.
Filter your messages -
Under Filter by, choose any option you prefer to sort your email.
Related Topics
Use Clutter to sort low-priority messages in Outlook on the web Filter junk email and spam in Outlook on the web