[Dx-qsl] Fwd: RE: Questions on DXCC submissions

Fri Oct 21 23:47:28 EDT 2005

Hi all,
I had some recent questions on QSL card submission to the
ARRL buro and as noted below they have had some problems
with the e-mail service to DXCC at arrl.org.
If you have submitted something via e-mail in the last 6wks
or so and have not got an answer best to resubmit. Bill and
his staff are very good on responding.
I had some questions on the proper way to submit cards to the
DXCC desk and hope you find some answers to your questions
in the discussion below. Bill did an excellent job in answering
and commenting on the proceedures.
Passed on for information purposes and hope this helps
someone.
Tnx agn Bill for your answers and comments.
73 Phil W9IXX
>Subject: RE: Questions on DXCC submissions
>Date: 2005年10月21日 22:44:43 -0400
>From: "Moore, Bill, NC1L" <nc1l at arrl.org>
>To: "Phil Florig" <W9IXX at arrl.net>
>X-Scanned-By: IEEE UCE Filtering Service (uce . ieee . org) on 140.98.193.227
>>Hi Phil:
>>Yes, and I am almost afraid to venture a guess as to how many message I 
>have missed over the last 6 weeks or so....
>>Please scroll down and I will reply to each item shown...
>>>----------
>From: Phil Florig [mailto:W9IXX at arrl.net]
>Sent: Fri 10/21/2005 7:29 PM
>To: DXCC
>Subject: Fwd: Questions on DXCC submissions
>>Hi Bill/staff,
>>I kinda thought that something was amiss as you generally
>answer promptly to inquiries.
>>Read that you were having some kind of problem. So here is
>the email agn..
>>Tnx agn,
>73 Phil W9IXX
>PS: One of the persons that was asking has since done an abbreviated
>field check.
>>> >Date: 2005年9月29日 10:49:41 -0400
> >To: dxcc at arrl.org
> >From: Phil Florig <W9IXX at arrl.net>
> >Subject: Fwd: Questions on DXCC submissions
> >
> >Hi,
> >
> >Sent this a little while back and have not heard back from
> >you on this.
> >
> >Would appreciate your comments/answers for submission.
> >
> >Thank you.
> >
> >73
> >Phil W9IXX
> >
> >>Date: 2005年9月20日 11:40:00 -0400
> >>To: dxcc at arrl.org
> >>From: Phil Florig <W9IXX at arrl.net>
> >>Subject: Questions on DXCC submissions
> >>Cc: pflorig at ieee.org
> >>
> >>Hi,
> >>
> >>I have been asked some of these questions at hamfests and club meeting as
> >>I was a card sorter for the "W9I's" when I was in Chicago area with NIDXA.
> >>Also at a recent hamfest one fellow tried to get field checking done and
> >>I didn't anything wrong with his listing but got turned down as not in the
> >>right sort order. Think it had to do with the multiple contacts listing.
> >>
> >>Note from ARRL website "DXCC Record Sheet" form:
> >>
> >> Note: Cards may be submitted directly to ARRL or checked by a
> >> DXCC Card
> >> Checker. If cards are sent direct to ARRL, it is not necessary to
> >> fill
> >> out this form. This form must be completed if a Card Checker
> >> checks the
> >> application. In either case, the cards or listed credits must be
> >> sorted
> >> first by band then by mode. If you fill out the form, supply all
> >> information as requested. Be sure to use the Entity name, not just
> >> the
> >> prefix. Cards indicating multiple contacts must be placed
> >> together. If
> >> cards with multiple credits are submitted direct to ARRL, a
> >> notation must
> >> be made on each card indicating which credits are to be entered.
> >> If no
> >> indication is made on a card, all credits will be entered into your
> >> record.
> >>
> >>In reference to this have questions that have been asked of me.
> >>
> >>RE: QSL card FIELD checking "DXCC Record Sheet"
> >>
> >>1. Indicates cards/listed credits sort order is band then mode. (single
> >>qso/card)
> >> a.) There is no reference to country order, so can we list in any order
> >> of country as long as cards are band first and then mode sort
> >> within each band?
>>REPLY: As long as cards are band first then mode within band, further 
>breakdowns are not needed.
>>> >>
> >> b.) On this listing can we list the bands in any order?
> >> EX: 10mtr then 20mtr then 80mtr then 40mtr
>>REPLY: Yes, the order of the bands is not important just that each band 
>and mode be together.
>>> >>
> >> c.) Within the band listing can we list the modes in
> >> any order?
>>REPLY: No, once you sort by band, then sort by mode, for instance keep 20 
>Phone, then 20 CW, then 20 RTTY etc.
> >>
> >>
> >>2. Indicates multiple contacts placed together (multiple qsos/card)
> >> a.) With multiple qsos assume there would be NO sort order?
>>REPLY: Correct
> >>
> >> b.) How do we list the multiple qso cards on the "DXCC Record Sheet"?
>>REPLY: Basically, just as they appear on the card
> >>
> >> c.) Where do we list the multiple qso cards on the "DXCC Record Sheet"
> >> sheet. Meaning at the start, anywhere, or end of the sheet 
> where the
> >> single band entry listings are.
> >> EX: 10mtr band listing group
> >> 20mtr band listing group
> >> 15mtr band listing group
> >> multiple qso listing group
> >> 80mtr band listing group
> >> etc.
>>REPLY: It would be best either at the beginning or at the end. I would not 
>set them in a group withing the other listings.
> >>
> >> d.) If multiple qso card but are only listing one qso mode, which group
> >> should this card go in? EX: If one qso and for SSB and was on 
> 10mtrs
> >> and the card is for SSB credit where to put it?
>>REPLY: If you only want one QSO than you can place it within the band/mode 
>you are requesting. BUT, it is important that you place a post-it type 
>note on the card to indicate the one QSO to enter.
>>> >>
> >>3. If the logging programs put out a list is that also acceptable for
> >>submission
> >> and is there a standard among the different programs? I did not see any
> >> standard format in the ones I saw.
>>REPLY: Some of the logging programers have contacted me and we discussed 
>the required format. As long as they follow our requirements we have no 
>problem with their reports. But, if they do not match our format we cannot 
>accept them.
>>> >>
> >>4. I believe that for sending to HQ would follow the same type sort order
> >>as above.
>>REPLY: I think here you mean if someone sends cards and not a field 
>checked application? Yes, the sort order is the main requirement 
>regardless of the type of submission
>>> >>
> >>5. May I pass along your answers to this?
>>REPLY: Yes, absolutely. While many do follow these guidelines many do not. 
>I'll discuss the reason for this below...
>>> >>
> >>I checked the ARRL website under DXCC section and FAQ's and did not see
> >>any particular answers there. I believe that if these questions get asked
> >>by the general members that needs to be explained somewhere.
> >>If there is info on this somewhere that I missed, I apologize for
> >>submitting and please point me in the right direction for the answers.
>>REPLY: Please check there as I do cover this in some detail.
> >>
> >>If there is a guide that the field checkers use, maybe post it so the
> >>members know how to list and/or send in. Also if there were a "sample"
> >>form showing these instances may help.
>>REPLY: When they are nominated and are sent the open-book test, they are 
>given a a guideline booklet that the test is based on. Card checking 
>guidelines are covered in detail but they are advised that the rules, the 
>FAQs, the guidelines etc are all part of what they must read and become 
>familiar with.
>>>>Now, why the sort order.....
>>DXCC data entry is done in a FoxPro database. If you are familiar with 
>databases you'll understand. We are set up that when we enter something 
>the entry is retained on screen and the next card is basically 
>overwritten. When the bands and modes are sorted properly the data entry 
>people do not have to change all of these fields with each card. When 
>entering, the callsign field changes with each entry as well as the date. 
>But, the bands and modes may be the same so they can type the callsign and 
>date then enter this entry not having to re-type the band and mode each 
>time. When they get to the next band they make that change and the entry 
>is retained until the next change. So, you can see that when properly 
>sorted it takes almost half the time than if they were sorted anyway else. 
>If someone submits cards alphanumerically by callsign each field has to be 
>changed each time and it takes longer to process. While a few cards out of 
>order may not matter, but think of those 1500-2000 cards submissions we 
>process. (I actually have returned applications to be properly sorted).
>>The manual data entry is the most time comsuming and costly part of the 
>whole process and anything applicants do to work with us and sort their 
>cards properly goes a long way to speeding up the process thereby allowing 
>quicker processing time and helping reduce costs.
>>73 and please let me know if I can help further
>>Regards
>>Bill Moore NC1L
>>>>> >>
> >>Tnx for reading,
> >>73 Phil W9IXX
> >>
> >>
> >>-----------------------------------------------
> >>Philip Florig e-mail:pflorig at ieee.org
> >>115 Horne Rd. (or):W9IXX at arrl.net
> >>Columbus, NC. 28722 amateur radio:W9IXX
> >>USA MARS:AAM4ENC/AAR4XX
> >> team member:AH1A-C6DX-CY0AA-J3A-KH8SI-VP2MX
> >> also:C6AXX-J3X-KH8/-T30,31,32,33P-VP2MPF
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